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Gift & Donation Policy

Gift & Donation Policy 

The University Library no longer accepts unsolicited donations.  Please do not drop off unsolicited items in the Library Book Drop, Circulation Desk, or other services areas.  


  • The University Library does accept monetary donations. 
  • Some donations appropriate for certain special collections (for example Rare Books for the Archives and Special Collections) may be accepted by appointment only. Please call the Library Technician III – Acquisitions at (719) 549-2561 for more information. 
  • Donations should be appropriate for a research collection and in good condition.  
  • All gifts and donations become the Library’s property and final disposition of donations is at the Library’s discretion, including its use, display, housing, and access. The Library also reserves the right to deaccession, donate, or discard the item at any time.  

The University Library does not accept the following items for donations: 


  • Textbooks (older than 2 years) 
  • Manuals or workbooks 
  • Mass market paperback editions 
  • Travel books 
  • Encyclopedias 
  • Periodicals, magazines, or newspapers 
  • Directories or telephone books 
  • Advanced reader’s copies, proofs, or instructor’s copies 
  • LP Records, VHS Tapes, Cassettes, or CDs 
  • Previously discarded or withdrawn items from other library collections are generally not accepted.  


The University Library does not accept materials with the following condition(s): 


  • Marked with a pen, pencil, or highlighter 
  • Dirty 
  • Moldy 
  • Torn  
  • Broken hinge(s), missing spines, or detached covers 
  • Water-damaged 
  • or in similar poor conditions 


Donations for Tax Purposes 


All donations are tax deductible, subject to the current tax laws pertaining to the gift. Please consult the CSU-Pueblo Foundation’s “Gifts-in-Kind Donations” form for more information. Due to IRS regulations, the donor is responsible for establishing a monetary value for the gift. No librarian or university employee is permitted to appraise or estimate the value of donations because of a conflict of interest. For donations with a value equal to or greater than $1.00, please contact Susie Pagnotta, Director of Data Analysis and Gift Processing, for additional instructions at (719) 549-2682 or 

Approved 11/2023 RGM 

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