Student Employment

The Federal Work Study program provides jobs for undergraduate and graduate students with financial need, allowing them to earn money to help pay educational expenses. The program encourages community service work and work related to each student's course of study. Students may explore off-campus employment opportunities with non-profit organizations who have signed agreements with the school.

Hiring Process

1. Must be eligible for work study - Check your PAWS account for more information
2. Must be actively enrolled in at least six credit hours.
3. An I9 and W4 must be completed prior to employment referral** in person in the Financial Aid Office (for new or first-time student employees)
4. Review job postings
5. Contact supervisor for more information about the position (or to set up an interview) & to generate employment referral

**The employer (Colorado State University Pueblo) must ensure that the employee completes Section 1 of Form I-9 by his or her first day of work for pay. Employees may complete Section 1 of Form I-9 at any time between acceptance of a job offer and the first day of work for pay.

Losing Work Study

• Earnings exceed the work study award
• Work is performed during class time
• Drop below six (6) credit hours
• Change in financial aid eligibility
• Are placed on financial aid suspension
• Working over 20 hours (Saturday-Friday)
• Reporting hours not worked on official timesheet

The Colorado Work Study program provides jobs for Colorado resident undergraduate students with or without financial need. Funding is provided to the University by the Colorado General Assembly. No-need positions are available upon request, but there are a limited amount of funds so the request must be made by March 1 for each forthcoming school year.

*Please note that individuals willfully misrepresenting information provided in applying for Colorado student aid funds are subject to penalty of Colorado law.

Hiring Process

1. Must be eligible for work study - Check your PAWS account for more information
2. Must be actively enrolled in at least six credit hours.
3. An I9 and W4 must be completed prior to employment referral** in person in the Financial Aid Office (for new or first-time student employees)
4. Review job postings
5. Contact supervisor for more information about the position (or to set up an interview) & to generate employment referral

**The employer (Colorado State University Pueblo) must ensure that the employee completes Section 1 of Form I-9 by his or her first day of work for pay. Employees may complete Section 1 of Form I-9 at any time between acceptance of a job offer and the first day of work for pay.

Losing Work Study

• Earnings exceed the work study award
• Work is performed during class time
• Drop below six (6) credit hours
• Change in financial aid eligibility
• Are placed on financial aid suspension
• Working over 20 hours a week (Saturday-Friday)
• Reporting hours not worked on official timesheet

Some departments on campus hire students and pay them directly out of their funds. This type of employment is not considered a financial aid award, but is counted as income when filing for financial aid in the next year.

Hiring Process

1. An I9 and W4 must be completed prior to employment referral** and returned to Financial Aid (for new or first-time student employees)
2. Review job postings
3. Contact the supervisor for more information about the position (or to set up an interview) & to generate employment referral

** The employer (Colorado State University Pueblo) must ensure that the employee completes Section 1 of Form I-9 by his or her first day of work for pay. Employees may complete Section 1 of Form I-9 at any time between acceptance of a job offer and the first day of work for pay.

Student Employee Retirement Plan - SERP

What is SERP? View the SERP - Medicare Information Slides and Q&A

• SERP & Medicare Information Slides
• SERP & MEDICARE Q&A

For student hourly/stipend you do not need to be registered in summer courses, but must be registered in 6+ credit hours for the following fall semester.

For Federal you must be in a minimum of 3 credit hours for summer and already registered for 6+ credit hours for the following fall semester. 

You may only work up to 20 hours per week during the summer.

In addition to the student employment programs above, the CSU Pueblo Career Center offers employment services to current students and alumni from the University. They assist students with professional employment, internships, career planning, and career coaching.

These services include: résumé and cover letter development, interviewing skills, how to search and apply for internships, and strategies on how to conduct a self-directed job search. The Career Center coordinates all on-campus recruiting by employers and coordinates the annual Career, Internship, and Education Fairs.

• All supervisors will be prompted yearly to acknowledge in AIS that they have read the Policies and Procedures for Supervisors of Student Employees handbook before they can make updates to Student Employment. 
• Update and maintain your department's job descriptions.
• Obtain approval to announce your department job descriptions (CRA may be required).
• Confirm with the potential student employee applicant(s) that they are actively enrolled in at least 6 credits for the semester.
• Confirm with the potential student employee applicant(s) that they are work-study eligible, student can confirm via PAWS award offer.
• If a potential student employee applicant(s) cannot confirm work-study eligibility, then consult with SFS.
• Screen and interview potential student employee applicant(s).
• Upon the offer of employment, generate Student Employment Referral in AIS before student employee begins working (CRA may be required).
• SFS must review submitted referrals for eligibility and will e-mail supervisors when referrals have been approved. Students must not start working until the supervisor receives referral approval.
• Ensuring each student signs, a “Student Employment Acknowledgement” that defines expectations.
• Review time recorded for accuracy. Requiring student employee(s) to log in and out of work each day ensures accuracy.
• Confirm weekly that student employee(s) has not worked more than twenty (20) hours per week. Remember the workweek begins on Saturday.
• Approve and submit time recorded by student employee(s) to Payroll, by 5:00 p.m. on the 3rd working day of each month (It is recommended this be done on a daily basis). Late timesheets will delay a student's paycheck by one month! (CRA may be required).
• Your permission is required if your student employee(s) works when the scheduled class has been canceled or ended early. Documentation must be obtained prior to the student working, from the professor that class was canceled or ended early.
• Your permission is required if your student works beyond regular University hours.
• Monitor student employee(s) earnings. Your department will be charged for earnings that exceed the student employees’ work-study award(s)!
• Conduct evaluations for your student employee(s) at the end of each year, or upon termination.
• To end date/terminate a student employee contract, please fill out the Student Employment Performance Evaluation Form.

What is SERP? View the SERP - Medicare Information Slides and Q&A

• SERP & Medicare Information Slides
• SERP & Medicare Q&A

• Policy and Procedures for Supervisors of Student Employees
• Submitting a Referral
• Approving Timesheets
• Student Employment Acknowledgement
• Submitting a Job Description
• Submitting an Announcement
• Student Employee Performance Evaluation
• Non-Student Hourly Authorization Form
• Anti-Discrimination
• International Student Employment Checklist
• Entering Work Study Hours