Student Organizations
Student organizations play an integral role in the educational and social life on campus at CSU Pueblo. Recognized student organizations demonstrate a close affiliation with the university and share a common vision in promoting the university's extra-curricular and co-curricular missions. There are several categories of student organizations, including academic, cultural, honor, specific interests, athletic, and more.
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Club Registration
Requirements to Create a Club
The first step to starting any club is to make sure that a similar club does not already exist. If a similar club is not already active on campus you can create a club that fits your club's mission and purpose.
The process of creating a club
To create a club, you need at least four currently enrolled CSU Pueblo students to serve as club officers. A constitution is required, and students can see an example in the Student Organization Handbook. You also need a CSU Pueblo staff or faculty member to serve as an advisor. Club membership must be open to any and all interested students at Colorado State University Pueblo.
Officers
Officers are those who have the responsibility of representing the club. Officers have access to reserve space on campus with Auxiliary Services and are responsible for gaining approvals and submitting paperwork on behalf of the club to the Student Engagement and Leadership office. Officers are the people who have a position of authority in a hierarchical organization. Officer roles should be outlined in the club's constitution.
Members
Members are students who are in a club and contribute to decisions and ideas, without holding an officer role. Membership is open to all students, and participation may not be limited.
A club's constitution is a document of principles, established procedures, and structure of the club. The purpose of a club constitution is to serve as a guiding document when addressing any concerns or issues a club may have now or in the future. A constitution should include information on membership requirements, officer roles, officer election and removal process, financial decision-making processes, and any other information that is vital to the club's existence. Find a constitution template in the Resources tab.
Registering a New Club
A club officer will need to apply through Involve. Once on the website, please go to the top right corner and sign in. If you do not have an account, click on 'Create Account' to claim your username. Use an email with your name, not the c#. For example: fabian.sigalaorozco@csupueblo.edu. After logging in, go to 'Organizations' and click on 'Create New.
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Financial Information
Student Organization Accounts
The Student Organization Accounts are managed by the Office of Student Engagement and Leadership. If you need information about the organization account, please contact the Director of Student Involvement and Activities at fabian.sigalaorozco@csupueblo.edu.
Are you a new Student Organization? Please request an account by submitting a form under Involve.
Off-campus accounts
Off-campus accounts are not allowed! Please contact the Student Engagement and Leadership Office with questions (719)549-2151.
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Club Events
What is an Event?
A club event is any club event that is not a club meeting. A club meeting is a meeting that occurs frequently and primarily consists of only club members conducting regular club business.
Examples of club events include dances, lectures, day trips, or fundraisers.
What information and forms are needed?
To be able to host an event, please ensure to follow these steps:
- Contact Brent Lorenz Manager of Event Operations at brent.lorenz@csupueblo.edu to ensure the date is available depending on the location desired to hold the location, the confirmation will be done until an Authorized Business Function Form is submitted.
- To complete an Authorized Business Function form you will need to have the following documents.
- Account number for the Student Organization, you can contact the Director of Student Involvement and Activities at Fabian.sigalaorozco@csupueblo.edu to inquire information about the account.
- A list of all known attendees.
- A flyer for the event that has been approved by the Marketing, Communications & Community Relations office located at the Administration Building 320.
- All signatures for the ABF Form will be handled by the Student Engagement and Leadership office. Please submit your form for the approval process through Involve. Once on the home page, scroll down to the section for forms, or you can click on the 'Forms' section at the top right of the website. You do not need to log in to submit the form.
Event Contract Policy/Process
What is it?
For events with a performer or vendor, a contract outlining the fees to be paid to the performer/vendor may be needed. The contract should be submitted to the Student Engagement & Leadership office along with your ABF Form.
Make the most of your college experience by getting involved!
Learning Outcomes
Leaders of recognized organizations will be able to:
- Articulate the procedure/protocol to run a successful meeting.
- Explain how organizations are in congruence with CSU-Pueblo's core and community values.
- Describe the value of budgeting, recording minutes, and archiving historical information pertaining to organizations.
- Explain how to register an organization
- Facilitate training on technologies CSU-Pueblo utilizes to market organizations and events.
Students participating in organizations will be able to:
- Explain how their organization connects to CSU-Pueblo's core and community values.
- Identify requirements or recognized student organizations and be able to locate the Student Organization Handbook
- Explain the value of recording minutes and historical information pertaining to the club.
- State how leadership is transitioned in their club or organization.
- Use various leadership techniques and styles to communicate with members of organizations and staff that oversee student organizations
- Problem solve when issues emerge in meetings, at events, or internal.
Frequently Asked Questions
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What is Involve?
Involve is a master tool for organization members to manage their organization. Involve allows members to submit a Student Organization Funding (SOF) Grant, administer polls, publish events and news, sign up for contests and recruitment opportunities, and post discussion forums. The Student Organization Team within the Office of Student Engagement and Leadership uses Lightning to communicate with student organizations and review documents submitted by organization members. -
Are there grants available for student organizations?
One of the biggest benefits of becoming a Recognized Student Organization is the accessibility of Student Organization Funding (SOF) Grants. SOF monies are allotted to create sustainability within organizations, host events, and travel to conferences. Before filling out a SOF Grant Proposal, refer to the Student Organization Handbook. -
Where can I get posters approved?
You must obtain a stamp from the Office of Marketing, Communication, and Community Relations in the Administration Building, room 320. To post posters in the Occhiato Student Center, you must obtain a stamp from Auxiliary Services in the Occhiato Student Center Information Desk. To post in Residence Halls, you must deliver a stack of approved posters to the Culebra Hall front desk. -
How do I start a new Recognized Student Organization?
Meet with the Director of Student Involvement and Activities before starting a new organization. New organizations require four current CSU Pueblo students to serve as officers, a CSU Pueblo faculty/staff advisor, a mission statement, and a constitution at the time of application submission. Refer to the Student Organization Handbook for more details on requirements, you can find it under Student Organizations, and then the Resources tab. -
How do I find an advisor for my organization?
Ask faculty and staff members with an interest in what your student organization will represent.
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Can an organizations order food from off campus?
Due to the University agreement with Aladdin, all food must be catered by Aladdin University Catering. For exceptions or questions, please contact Auxiliary Services at 719.549.2149.
