Kuali Financial System (KFS)
Colorado State University Pueblo uses the Kuali Financial System (KFS) as its financial system. KFS supports the University’s financial and accounting activities and serves as a central system for managing financial information.
KFS Training and Resources
CSU Pueblo provides KFS training and resources to assist fiscal officers and other authorized users with financial processes, account management, reporting, and system functionality.
Where to find it: New User Training and Fiscal Officer Training is located in Blackboard.
How to enroll: Self‑enroll via Blackboard; other KFS modules (e.g., Cash Receipts, Disbursement Voucher, Open Encumbrances, Requisition) are also listed.
System Login
KFS Questions and Support
For assistance with KFS navigation, chart of accounts, or other “how-to” questions, please contact the appropriate representative:
- Accounting: csup_officefinancialmanagement@csupueblo.edu
- Purchasing: procurement_help_desk@mail.colostate.edu
- You may also check the KFS FAQ for answers to commonly asked questions.
Windows – Windows 10 or later, 64‑bit (amd64 or arm64)
macOS – Version 12 (Monterey) or later, on both Intel and Apple Silicon Macs
Important Reminders
- Workflow and the Action List: KFS uses a robust workflow process to route transactions for approval. Transactions are not processed until all approvals for each transaction have been completed. Please check your Action List on a regular basis to ensure all pending transactions are processed in a timely manner.
- Route Log: If you do not see transactions posted to your accounts, please review the Route Log for any pending actions that may still be required.
- Levels of Approval:
- Ad Hoc: Not required, except where noted below (*)
- Fiscal Officer: Every transaction
- ORG (Organization) Approver:
Transactions less than $1,000: adjustment vouchers, budget adjustments, distribution of income and expense, general error corrections, encumbrances, and transfer of funds
Transactions $1,000 and greater: same as <$1,000 AND disbursement vouchers, internal billings and orders, and requisitions.- DIV (Division) Approver: Every transaction $10,000 or greater and official functions
- Specialty Approvals: Hazardous materials, controlled substances, animal research, separation of duties, etc.
- *Ad Hoc Approval: When creating transactions to spend funds from another department's budget (i.e. central funds allocated), you are required to request ad hoc approval from the funding department. Documents that have not been approved by the funding department will be disapproved by the Fiscal Officer.
