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Faculty and Staff Resources

Accessibility Statements


    Syllabus Statement (Updated July 21, 2020)


    If you have a documented disability that may impact your work in this class and for which you may require accommodations, please see the Disability Resource & Support Center (DRSC) as soon as possible to arrange services. The DRSC is located in LARC 187, and can be reached by phone (719-549-2648) and email (

Accommodation Information


    Alternate Format Course Materials (Updated May 17, 2019)

    As an instructor, you will encounter students who require an alternate format of textbooks, handouts, or exams. Students with sight or learning disabilities may be granted this type of accommodation.

    The Disability Resource & Support Center (DRSC) provides by request classroom materials in alternative formats. Such formats include electronic, audio, and Braille. The DRSC retrieves electronic copies of textbooks using four different methods:

    1. AccessText is a conduit between the publishing world and us, with a shared mission to ensure students with disabilities have equal access to their textbooks in an accessible format and in a timely manner. This is typically the fastest way to receive electronic copies of texts. A list of publishing companies partnered with AccessText can be found at
    2. Bookshare offers the world’s largest collection of accessible titles. Books requested from Bookshare are provided in audio and electronic Braille. A list of publishing companies partnered with Bookshare can be found at
    3. Publisher Lookup was established to help disability support services professionals find the correct publisher contact from whom to request electronic files of textbooks in order to support students with print-related disabilities. When existing electronic copies of texts are not available through the first two methods, the DRSC will request texts from the publisher directly. It can take up to 8 weeks (or longer) for the DRSC to receive textbooks through this manner.
    4. Scanning the student’s book is the last option available to the DRSC. After the publisher give permission and the student brings in the textbook, the DRSC removes the binding, uses a scanner to retrieve an electronic copy, then rebinds the book.

    There are times when handouts or tests for the class are not accessible to a student with a disability.
    Such items may be scanned documents, word processor documents, or pictures.

    Faculty can submit these items to the DRSC for conversion into an accessible format for the particular student. The size and format of the item will vary the amount of time required for conversion; therefore, it is important to submit any such items to the DRSC as soon as you are informed by your student that they will be affected. To request accessible formats, please email the documents to the, and include the following information:

    • Student's name
    • Course
    • Date materials are needed for student use
    • Whether the materials should be sent directly to the student

    The DRSC will send instructors the formatted materials once formatting is completed.


    Note Taking Assistance (Updated May 26, 2017)

    As an instructor, you may have never experienced teaching a student who utilizes use of a note taker in the classroom. Students with sight, learning, and some physical disabilities may be granted this type of accommodation. To make this situation more comfortable for all involved, the Disability Resource & Support Center has some suggestions for working with students with note taking as an accommodation.

    • When the student shares an accommodation letter with you, have a conversation with the student to determine if the student will need assistance in identifying a notetaker. Some students may also have use of a tape recorder as an accommodation. This may be utilized depending on the student and their disability.
    • If the student indicates that assistance is needed, the instructor should make a general announcement to the class requesting a student notetaker. The instructor should never identify the student with a disability to the class. Those who self-identify as willing notetakers should be asked to see the Instructor immediately following class or during instructor office hours to determine how notes will be provided.
    • Students with notetaking as an accommodation maybe provided with Note Taker Tablets (by DRSC) to utilize for notetaking. These tablets are bound with duplicate NCR paper and allows both the notetaker and the student with a disability to have a copy of the notes. If a student chooses not to use NCR paper, then the notes can be brought to the DRSC to be copied.
    • Notes as an accommodation are simply another student’s understanding and perception of what occurred during the course meeting time. Notes as an accommodation are not intended to be an exact duplication of what occurs in the classroom.
    • If the student and instructor cannot identify a notetaker for the course, DRSC recommends that the instructor build into the course a rotating schedule for notetaking for all or a partial pool of students in the course. Some Instructors have found it useful to offer extra credit to students willing to assist with notetaking.
    • If, as a last resort, a notetaker from the class cannot be identified, the instructor and/or student should contact the DRSC to employ a student note taker. A notetaker employed by the DRSC is not a student of the class and will not participate in the course but will record lecture information for their assigned student with a disability. It may take time to identify and hire a notetaker; therefore, it is important to determine as early as possible which method will be most effective. It is still the instructor’s responsibility to provide notes to the student while the DRSC searches and hires a notetaker.

    Test Proctoring Services (Updated May 17, 2019)

    As an instructor, you may have students with disabilities who require additional time, separate space, or some type of aid in order to complete exams and quizzes. These accommodations allow such students to be tested on their knowledge of the course content while removing or reducing the impact of the barrier caused by the disability. The DRSC provides proctoring of student exams as a service to instructors. The following includes both the process and the guidelines to which students must adhere, as well as the process for returning exams to instructors.

    Testing Process

    1. A student must be registered with the Disability Resource & Support Center (DRSC) and have testing as an accommodation in order to take exams in the DRSC.
    2. Students are to meet with course instructors to determine instructor’s preference for testing arrangements. If an instructor can arrange for the student to take tests in the department, or in class, the DRSC does not need to be involved.
    3. If the instructor and student agree that testing should be proctored by the DRSC, the student must schedule the exam at least two business days (Monday-Friday) in advance in order to guarantee an available testing space. If students fail to give two days notice, they may not be able to test in the DRSC. Exams may only be scheduled in person, by completing the Test Proctoring Request Form. This form is available at DRSC in the Library & Academic Resources Center, Suite 169 and online.
    4. If the DRSC cannot proctor the exam on the date/time the student is requesting due to a lack of available space, the DRSC will work with faculty and the student to find an alternative date/time.
    5. It is the student’s responsibility to remind the instructor that she/he will be taking an exam in the DRSC, and that the exam will need to be sent in advance of the exam.
    6. The DRSC will email the CSU-Pueblo email accounts of instructors requesting a copy of the exam be sent in person or by email to the DRSC. Email reminders will only be sent when eligible students have completed a Test Proctoring Request Form. The DRSC will also ask the following:
      1. How much time is the class is allowed on the exam?
      2. What resources is the class allowed: textbook, notes, calculator, other?
      3. If you are a resource for the class, how may we contact you during the exam if the student has questions?
      4. Any other special instructions you think we may need.
    7. If the exam requires conversion into an alternate format for the student and the instructor is unable to make such modification, the exam should be submitted at least one day prior to the scheduled test time in order for the DRSC to make any required modifications.
    8. The student may be required to present a valid picture ID to the DRSC staff before taking an exam.
    9. Students more than 30 minutes late for an exam will not be able to take the exam in the DRSC. Student will be required to obtain permission from the instructor to reschedule exam. Student will need to complete a new test request form.
    10. Students are only allowed to schedule exams on the same date and time as the class, unless the instructor gives permission for an alternate date and time by completing the bottom of the Test Proctoring Request Form. Instructors may also contact the DRSC staff by email to confirm the alternate date and/or time.
    11. Tests are administered by DRSC Monday-Friday between the hours of 8:00am and 5:00pm during regular operating hours. If a course test is held at another time, arrangements are to be made between the student and the instructor to test at an alternate time and/or location.

    Testing Guidelines

    1. Items such as notes, books, a calculator, etc. cannot be used by the testing student unless confirmed by the instructor prior to the exam.
    2. No food, drink, backpacks, purses, cell phones, pagers, electronic date books, radios, audio recorders, or smart watches may be taken into the testing room unless stated in the current accommodations.
    3. If the student requires a scribe, the test proctor is only allowed to write what is stated by the student.
    4. If the student requires a test to be read, the test proctor is only allowed to read the text of the exam. The proctor cannot define words or phrases unless it is stated in the accommodations.
    5. The student should be aware that at any time during the testing a test proctor is allowed to enter the testing room to check materials that the student has in her/his possession.
    6. The student will not be able to leave the testing area during the exam unless stated in her/his accommodations or with permission from DRSC staff.
    7. A student is responsible for bringing her/his own supplies and references as have been permitted by the instructor or the student’s DRSC ccommodations. The DRSC does not provide materials (e.g., scratch paper, pen/pencil, dictionary, bluebook, etc.).
    8. If a student is caught and/or suspected of cheating on an exam, DRSC will inform the instructor. The instructor will determine the consequences.

    Returning Exams to Instructors

    1. Once the exam has been finished, DRSC staff will seal the exam in an envelope.
    2. DRSC staff will hand deliver the exam to either the instructor if available or the academic department office. DRSC staff will have the person accepting the test print and sign their name on the back of the Test Proctoring Request Form to establish a record of the test’s return.
    3. Upon notice from the instructor, the DRSC can hold onto the test to be picked up by the instructor, scan and email the exam to the instructor (if a scantron was not used), or another method – within reason and as DRSC staffing allows – requested by the instructor.

    Working with ASL Interpreters (Updated May 26, 2017)

    Students attending CSU-Pueblo have a variety of abilities, including those who are deaf or hard-of-hearing. An accommodation provided to these students to ensure effective communication in the classroom and allow participation is the presence of sign language interpreters. The following information offers information regarding their roles and responsibilities and how they might enhance learning in both lecture and lab environments.

    Interpreter Roles and Responsibilities

    • Sign language interpreters bridge the communication gap by listening and translating lectures and discussions into sign language. They also translate the student's signed communication into spoken English when the student is called upon, has a comment or question, or makes a presentation.
    • Interpreters provide communication access for the student, the instructor, and the class.
    • Sign language interpreters are highly-skilled professionals who have studied American Sign Language and interpretation for many years.
    • Interpreters have an ethical responsibility to remain neutral. They cannot answer personal questions about the student, interject personal opinions, or assist a student with schoolwork. They are there strictly to translate what is being said. Address questions or comments regarding the student directly to the student.
    • Interpreters should not be expected to attend class when the student is absent, hand out papers, take notes, or participate in discussions.
    • Interpreters often work in teams. If classes are more than two hours in length or content is complex, there may be two interpreters in the class. One will be up front near the instructor interpreting, while the other is watching visuals and listening in order to assist the primary interpreter with cues as needed. They will switch every 15-20 minutes.
    • Situations may occur when it may be necessary for interpreters to share classroom information with other members of the DRSC. However, any notes and transcripts are held to the same confidentiality policy as other disability-related accommodations.

    Ensuring Successful Classroom Communication

    • Make eye contact with and speak directly to the deaf student as though the interpreter is not present. This shows the student respect and helps develop the student/instructor relationship.
    • Expect lag time: Wait for interpretation and response before continuing to speak.
    • Deaf/hard-of-hearing students may or may not speak for themselves. Even if interpreters are present, the student may choose to speak for themselves when commenting or responding to questions in class.
    • During class, the speaker and interpreter should both be in the student’s line of sight. Interpreters may ask you where you are sitting or standing in order to be seated near you. Make sure you do not stand between the interpreter and the deaf student.
    • Keep in mind that the student must try and watch you as well as watch the interpreter. This is not always an easy task. Lecturing from the front of the room rather than walking around the room can help, as can ensuring that you face the class as much as possible and speak at a moderate pace.
    • Provide any class materials and handouts to interpreters, and do this in advance whenever possible. Advanced copies of lecture notes, technical terms, hand-outs, speeches, audio recordings, song lyrics, websites, PowerPoint slides, and other materials will help orient the deaf student and allow the interpreter to better prepare to translate the class content.
    • If you plan to read something aloud in class, provide the student and the interpreter with a copy before you begin (preferably in advance of class).
      • When reading aloud, people often tend to speak faster than normal. This may affect the interpreter's translation of the material. If possible, try to slow down a bit when reading.
      • You should also be aware that translation into ASL without seeing the written copy may affect the student in terms of the expectation for any exercise associated with the reading.
    • To get a deaf person's attention when an interpreter is not available, use a hand motion or wave in their field of peripheral vision.
    • If appropriate, clarify disability-related needs with the student directly. Otherwise, contact the DRSC.

    Working with d/Deaf Students and Interpreters in Lab Settings

    Often professors in the sciences have safety concerns about having deaf students and interpreters in lab settings. In fact, deaf and hard-of-hearing individuals are no more or no less susceptible to safety issues in the lab than other students. Here are a few things to consider in order to ensure an effective and safe learning environment for all. Please review these with TAs as well.

    • Most deaf students have had some prior science background, so they are familiar with the setting. The student is a great resource in determining what will work best in your lab setting.
    • The student should have a lab station that provides an unobstructed view of the instructor. The student must be able to see any instruction and demonstration that occurs. The interpreter must be able to hear and see all instruction as well.
    • Occasionally, interpreters may ask for clarification so that they can interpret concepts, tasks, and procedures more clearly. However, the interpreters are not instructors, and should not be relied on to explain concepts or show the student how to do procedures in the lab.
    • It is helpful if the professor or TA can meet with the student and interpreters before the first lab in order to discuss logistics. This meeting should take place in the actual lab so that everyone can agree on best physical placement of student and interpreters, as well as any other concerns.
    • If students are required to wear special safety gear, such as lab coat, goggles, gloves, etc., such gear should be provided to interpreters as well.

Support Animals on Campus (Updated May 17, 2019)


    Service Animals

    Service animals are dogs individually trained to do work or perform tasks for people with disabilities. They are working animals—not pets—and are trained to provide a service directly related to their handlers’ specific disabilities, completing such tasks as:

    • Assisting with navigation
    • Alerting to the presence of people or sounds
    • Providing non-violent protection
    • Pulling a wheelchair
    • Assisting an individual during a seizure
    • Alerting to the presence of allergens
    • Retrieving items (e.g., medicine, telephone)
    • Providing physical support with balance
    • Preventing/interrupting impulsive or destructive behaviors.

    Service animals are allowed in classrooms, laboratories (with safety gear when required for others), campus buildings, and sports facilities without pre-approval from the University or the Disability Resource & Support Center (DRSC) per the Americans with Disabilities Act as amended in 2008.

    The Service Animals in Classrooms and Assistance Animals in Housing Policies provide additional information.

    Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.



    When it is not obvious what service an animal provides, only limited inquiries are allowed. University employees may ask two questions:

    1. Is the dog a service animal required because of a disability?
    2. What work or task has the dog been trained to perform?
    University employees cannot ask about the person’s disability, require medical documentation, require a special identification card or training document for the dog, or ask that the dog demonstrate its ability to perform the work or task.

    Expected Behaviors

    • Service animals must be controlled by device (e.g., harness, leash) unless such devices interfere with the animal’s work or the individual’s disability prevents use of these devices. In that case, the individual must maintain control through voice, signal, or other effective controls.
    • The animal must be as unobtrusive as possible.
    • The animal must not display behaviors or noises that are disruptive to others such as barking, whining, growling, or rubbing against other people.

    Frequently Asked Questions

    • Will I receive an accommodation letter for a service animal?
    Students may use service animals without providing accommodation letters.
    • How will I know if a dog is a service animal?
    You may ask the two questions written under the Inquiry heading. If you are still unsure, please contact the DRSC.
    • Can a student have more than one service animal?
    • Do service animals wear vests or identification?
    Service animals are not required to be marked with vests or identification confirming their status as a service animal.
    • Am I responsible for care of the service animal?
    No. The owner is responsible for the animal.
    • What can I do if the service animal is disruptive to my course, program, service, or activity?
    If the service animal is disruptive, you may ask the student to remove the animal.
    • Can I pet the service animal?
    Service animals should not be touched or played with as it may be distracted from working.
    • Can I restrict where the service animal can go?
    Service animals are allowed to go anywhere their person with a disability can go. This includes classrooms, cafeterias, residence halls, and offices. Certain locations may be considered unsafe and should be considered on a case-by-case basis.
    • Are service animals in training allowed on campus?
    Service animals in training receive the same rights and expectations as fully trained service animals under Colorado state law.
    • Is it illegal to misrepresent a pet as a service animal?
    Under Colorado state law, it is illegal to refer to a pet or other untrained animal as a service animal, punishable by fine.


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