Submit an IR Data Request

Data Access & Restrictions 

In general, data provided by IR is either aggregated or unit-record (1 row per student). Most unit-record data available through IR is directory information as defined by the Registrar’s Office. If you are requesting non-directory information you will need to demonstrate a legitimate educational interest in the data, and we will need to return the data to you through an encrypted method to maintain data security; IR uses SharePoint for this purpose.   

Unit-record datasets are shared with and intended for the requesting party and cannot be released or shared with any other parties, including students (even for classroom use or research purposes). Datasets are to be used for their specified purpose. If there is a need to share the dataset beyond the original requestor, please contact IR directly. Redisclosure of data without permission is prohibited. 

Data potentially available through IR may be classified as public, private, or restricted. 

Public data includes aggregate information available on the IR website as well as directory information. 

Private data includes information that is not openly shared with the general public but is not specifically required to be protected by statute, regulation or by department, division or University policy. It is intended for use by a designated workgroup, department or group of individuals within the University. Unauthorized disclosure of this information could adversely impact the University, individuals or affiliates. 

Restricted data is highly confidential personally identifying information. There are often general statutory, regulatory or contractual requirements that require protection of the data. It is intended for a very specific use and should not be disclosed beyond that use, except to those who already have explicit authorization to review such data. Potential requesters can check with IR to determine this. Unauthorized disclosure of this information could have a serious adverse impact on the University, individuals or affiliates. Requests for restricted data will be reviewed by, at minimum, the Associate Provost and the Registrar.  

Research for Publication/Presentation 

Proof of CSU Pueblo’s Institutional Review Board (IRB) approval is required before unit record data will be provided for use in research/assessment projects that are expected to result in publication and/or presentation. Unit record data will only be provided for IRB research projects that demonstrate direct impact for the success and improvement of the CSU Pueblo community. 

Response Time 

The time for receipt of requested data depends on the complexity of the request and availability of IR staff. Occasionally, undue delays may occur based on available resources and workload. Please allow at least 2 weeks for your request and give us as much advance notice as possible if you are working with a deadline.  

External entities requesting data should refer to the CSU Pueblo policy on the Colorado Open Records Act.