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Employee FAQs

Return to Campus

We are working now to bring employees back to campus this summer in a staged manner, over time, and following protocols that help us ensure campus safety.

All offices should work with your area VP and our HR teams in order to create staffing plans for a 50% return to work on July 1. The 50% staffing will be determined based on individual unit contingency planning and posted campus hours of operation, in collaboration with Human Resources and individual employee needs.

Return to Work Guide

Campus Safety Guide

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    Is screening required?

    All employees and visitors are required to go through mandatory screening immediately upon arrival to campus and prior to accessing any location, building, or office at CSU Pueblo. 

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    Where is the screening site?

    A mandatory health screening checkpoint for all personnel is located at the lower entrance of the Administration building from 7-11 a.m. and 1-5 p.m.

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    What happens if I miss my screening time?

    Screening is a requirement for all employees and campus visitors. Please plan accordingly to complete screening during available hours: 7-11 a.m. and 1- 5 p.m.

    We encourage all personnel to redirect anyone without a color-coded wrist band (designating that they have been through screening that day) to the screening site.

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    Do I need to bring anything to screening?

    Please bring a copy of your CSU Pueblo ID card or a photo ID and your Personal Identification number (PID). 

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    Do I have to wear a face mask?

    Face masks/face coverings must be worn by everyone while on campus. Employees are responsible for bringing their own face masks and must wear them at all times on campus — in public or shared spaces.

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    What if I forgot my face mask or I do not have one?

    If you do not have a face mask, one will be issued to you when you reach the screening site.

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    What if I cannot wear a face mask because of a medical concern?

    If you cannot safely wear a face mask, because of a documented medical concern, please contact Jen Martin-White in Human Resources at jennifer.martinwhite@csupueblo.edu. 

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    What are the campus hours of operation?

    Beginning July 1, employees may return to campus between the hours of 8 a.m. and 5 p.m., Monday through Friday (note: screening is only available from 7 a.m. to 11 a.m. and from 1 p.m. to 5 p.m., M-F). Campus will not be open, at this time, outside of these hours.

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    When will campus open to the public?

    Beginning July 6, campus will be open for LIMITED public access, Monday through Friday, from 9 a.m. to 12 p.m. and from 2 p.m. to 5 p.m. Many common areas in campus buildings will remain closed at this time, and all visitors must enter campus through the designated screening site.

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    ID cards and Building Access

    Beginning June 15, buildings at CSU Pueblo will only be accessible by CSU Pueblo ID/key card. All building key cores have been changed. Key card access is available to every building, but key card access is not available on every door to every building. Please contact Veronica Trujillo if you need an updated CSU Pueblo ID or key card at veronica.trujillo@csupueblo.edu.

    New IDs may be picked up during normal business hours, starting July 1. Please bring a state issued ID, and, if you are a new employee, please bring a copy of your CSU Pueblo contract. Please note: Not all employees have access to all buildings, but any CSU Pueblo ID with an active magnetic strip will allow you to enter your approved campus buildings, based on your level of access.

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    What food services are available?

    We are proud to announce that the OSC Cafe (located in Einstein’s) will be open for employees from 7:30 a.m. until 10 a.m.

    Pack Café hours:

    • Brunch - 10:30am- 2:00pm
    • Dinner - 4:30pm-6:30pm

    All service will be to-go with no dine in option per guidance from the Governor’s office. Disposable containers, cups and cutlery will be supplied. We will continue to offer a variety of options to meet a wide variety of dietary needs. 

Paid Time Off and Leave

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    Does COVID-19 qualify for FMLA leave?

    An employee infected with Coronavirus or caring for a family member with Coronavirus may be entitled to leave under the FMLA under certain circumstances where complications arise that create a serious health condition as defined by the FMLA. Find more about our Family Medical Leave Act policy here: http://csu-pueblo-policies.colostate.edu/policy.aspx?id=165

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    How does leave apply if I am quarantined by a health official?

    Employees who are quarantined may work from home or, if work from home is not possible, will be placed on paid Emergency Administrative Leave.

    If/when paid emergency Administrative Leave is exhausted, employees may use accrued leave. Quarantined employees must begin documentation for Family Medical Leave process.

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    Can I cancel my vacation time if I am no longer taking it?

    If an employee cancels an approved vacation request, for whatever reason, the vacation time will not be deducted from the employee’s vacation balance.

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    Otherwise ill employees

    Employees who are otherwise ill (for example allergies, other forms of flu, asthma, etc.) must follow our normal sick leave policy.

    Sick Leave Policy

Healthcare Benefits

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    What services will my benefits cover related to COVID-19 testing and care?

    Anthem, Kaiser, and United Healthcare health plans will cover the care individuals get if they’re diagnosed as having COVID-19, based on their plan’s benefits. They’ll also cover testing for COVID-19. Members will pay any out-of-pocket expenses their plan requires, unless otherwise determined by state law or regulation.

Working Remotely

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    How do I know if I am an essential employee?

    University leadership, working in conjunction with the office of Human Recourses, has defined essential in-person functions as those service functions that cannot be performed via email, phone, or other online platforms, such as feeding and serving students who remain in the residence halls; caring for animals and plants under the university’s charge; performing physical maintenance and cleaning; using on-campus equipment that is vital to academic, research, or operations continuity; and conducting critical research tasks that cannot be done virtually.

    Essential personnel who are able to perform their job via email, phone, or other online platforms, may do so remotely.

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    What if my job duties are NOT identified as essential, but I cannot perform any work remotely?

    We are working with leaders at all levels of the University to brainstorm solutions for all our valued employees—including you. We are also working as quickly as possible to understand what income replacement benefits may already be or may become available from our state and federal government. Please understand that this is a massive task and it may take some time to work through the many questions and layers involved.

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    What do I need to start working remotely?

    Employees will be asked to work remotely, beginning no later than March 18th. We will follow the remote work policy:

    1. Remotely log in to complete your assigned duties as normal. Remote work may require:
      • Access to a computer
      • Ability to access LogMeIn from a computer
      • Internet access.
    2. If you need access to a computer, and/or related technology, please make sure to communicate your needs to your supervisor and fill out this form: https://bit.ly/RemoteFacStaffTech
    3. Complete other pending work within your department or unit
    4. Complete a project that will enhance the operations of your team
    5. Develop and complete a professional development plan, using resources that are already available to you
    6. Create and maintain a “flex schedule” that gives you an opportunity to perform your normal duties during hours that may differ from standard operational hours or personal schedules, and that provide options for work that fit your specific situation and the needs of the university
    7. Develop a work plan that allows you to comply with time reporting requirements for your position
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    What does it mean for me that the university has shifted to remote work?

    As CSU Pueblo moves to on-line and virtual services, faculty and staff are expected to actively work from their remote sites in accordance to schedules and work plans provided by their supervisors.

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    What if my usual work cannot be performed remotely?

    Wherever possible, we encourage employees to engage in work activities that can be performed remotely, such as professional development, training, policy and Standard Operating Procedures development, etc. Talk to your supervisor about any ideas you have that are not your usual work but would still advance your work or university functions.

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    What is LogMeIn and do I need it?

    LogMeIn is a software that allows you to control your office computer from an offsite PC or laptop.  

    If you have been identified by your supervisor as an employee that needs LogMeIn, you will receive an email to setup an account. After your account has been created, you will be contacted by IT to finalize the setup.

    LogMeIn User Guide 

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    What is Zoom and do I need it?

    Zoom is a cloud-based video and audio conferencing tool that enables you to have remote meetings one-on-one or with teams. If you are on the list to receive a Zoom account (and don’t have one already), you will also receive an email inviting you to setup an account with Zoom.  

    Once you setup your account, it will be ready for your use. Simply follow the instructions included in the email and on the Zoom website where you registered your account.   

    Most new Zoom accounts will be on the “free tier” which is limited to 40 minutes per call. If you reach your 40-minute limit, you can simply restart the call which will give you another 40 minutes. Some situations require the licensed version of Zoom which does not have this limitation and is being deployed as necessary.

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    What should I do if I require remote access and communication tools to work from home?

    If you or your supervisor have not yet submitted your request to IT, please use our revised form (click here) to help us capture your individual requirements. If you or your department has already submitted a request for remote tools then you don’t need to fill this out.

    If you need a computer or internet hotspot, fill out this form: https://bit.ly/RemoteFacStaffTech

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    What are some tips to start working remotely?

    There are several things you can do to help guarantee a positive transition to remote work. Some key considerations include:

    Prepare your workspace – both physical and virtual

    Faculty and instructors can maximize effectiveness of online course delivery with these tips on the “Faculty Resources” page.

    You also will want to:

    • Identify a good place to work. Fine the best space possible to support your day with good ergonomics, comfortable furniture and proper lighting
    • Minimize distraction and disruption to the extent possible
    • Stay connected with your team
    • Communicate often to keep everyone ‘in the loop’
    • Collaborate using technology – use digital events or a virtual huddle as you would in person meetings

    Make certain you are clear on expectations of your leadership team, including:

    • How do I know what to prioritize each day?
    • How can I best convey the day’s accomplishments?
    • What are timekeeping, scheduling and break expectations?

    Manage your time and wellbeing

    • Share your availability and note any changes to normal hours
    • Don’t forget to take breaks
    • Get a breath of fresh air, even if it is just stepping outside for a minute or two
    • Remember to balance your personal needs with work needs – technology can make it too easy to always be connected
    • Check in with yourself and others – how are you feeling day to day? Loneliness is a normal response to such a sudden change to remote work and we have resources to help.

State Classified Employees

Additional Resources

HR Contacts

Susan Benesch

719.549.2076
susan.benesch@csupueblo.edu
  • Admin Pro and Faculty Benefits
  • Workers' Compensation
  • FMLA
  • Returning to Work

Jen Martin-White

719.549.2187
jennifer.martinwhite@csupueblo.edu
  • Classified Benefits
  • Search and Screen
  • Employee Relations
  • Training and Development

Cathy Walkup

719.549.2441
catherine.walkup@csupueblo.edu
  • General HR Inquiries
  • New Employee Paperwork
  • Contract Status

Kat Abernathy - HR Director

719.549.2256
kat.abernathy@csupueblo.edu

Activate Your NetID

After December 18th, 2020, all students and employees will start using a new electronic ID called NetID to access Blackboard, email, computers, Kuali, and more. Activate your NetID today!

Student Instructions

Human Resources

Staff

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