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Case Reporting Protocols

The purpose of this resource is to share CSU Pueblo’s procedure for positive or probable cases of COVID-19 for employee groups.

Email notifications will be sent out when confirmed positives are identified on campus. These communications will have the subject line: CSU Pueblo Public Health Update: COVID-19.

If you test positive for COVID-19, at any time, please notify your direct supervisor immediately. Supervisors must then notify the COVID-19 Coordinator, Dr. Donna Souder Hodge at, who will follow procedures for proper information gathering and other protocols.

In order to protect the privacy of all involved, and to minimize the sharing of incorrect information, supervisors should not contact or notify other employees, leadership, or campus groups. Alternatively, employees may always contact the COVID Coordinator, or HR, directly.

If you are notified that a visitor, guest, or university partner you or your team hosted on campus has tested positive, please follow the procedure, as outlined below, by contacting the COVID-19 Coordinator immediately.


person's hands holding phone

Step 1. Notification to Coordinator

In this step, the coordinator obtains details about the person's location/close contacts and notifies necessary parties for safety and cleaning protocols to be authorized.

Video call with 3 individuals on screen

Step 2. Impacted Group Notification

In this step, the departments or units that are at risk of exposure are contacted.

Hand with glove cleaning surface

Step 3. Cleaning and Disinfection

In this step, the custodial and facilities staff perform enhanced cleaning on the areas where the infected individual has spent time.


Step 1. Notification to Coordinator

Once alerted, the COVID-19 Coordinator will work with the supervisor or office/department / unit / division in order to:

  • Obtain details about the person’s locations on campus and close
  • Notify the school, department and/or work group (as appropriate) using the template,
  • Authorize notification and cleaning protocols for any impacted

Once the above is complete, the COVID-19 Coordinator will:

  • Notify the supervisor (if they are not the reporting person) and Human Resources (HR) personnel, who will contact the positive employee in order to follow up on leave
  • Notify, when required, the Pueblo Department of Public Health and
  • Notify the COVID RPT, including the health care representative from the Wolfpack Wellness
  • Begin campus “contact tracing” protocols, working closely with certified contact tracing teammembers in the CSU Pueblo Wolfpack Wellness
  • Notify the Executive Council “G6.”
  • Notify individuals or groups who were in close contact, and provide them with public health recommendations that may include staying home and monitoring their

Step 2. Impacted Group Notification

CSU Pueblo COVID-19 Response and Planning Team, under the guidance of the COVID-19 Coordinator, will notify entire departments or units when there is risk of widespread exposure.

Step 3. Cleaning and Disinfection

The university custodial and facilities staff, to the extent possible, will work with the COVID Response and PlanningTeam in order to follow the Colorado Department of Public Health and Environment (CDPHE) guidelines for enhanced cleaning and disinfection of areas in which an individual with COVID-19 spent time.

The COVID Response and Planning Team will:

  • Evaluate the specific locations where the person spent time on campus for cleaning and disinfection in accordance with guidance from the Centers for Disease Control and
  • COVID RPT will facilitate scheduling of cleaning and Custodial staff, under the direction of the COVID RPT, will conduct the following:

*Buildings and/or specific rooms and areas where a COVID-19 positive person spent time will be assessed on a case-by-case basis.

*Implement cleaning protocols based on the risk of potential contamination, in consultation (as necessary) with PDPHE and the COVID RPT.

*Identify areas that require restricted access during and immediately following enhanced cleaning. Spaces and building access may be closed for up to 72 hours, per Center for Disease Control and Prevention (CDC) guidelines.

*Coordinate with building proctors/managers.


  • Direct Contact: Includes sustained, close or daily contact with a confirmed positive individual; both parties wearing masks, observing social distancing requirements, and following other safety protocols. 
  • Exposure: Close contact with a confirmed positive individual, within 6ft, for 10-15 minutes or longer, with one or both individuals not wearing a mask, and without following other public health protocols. 
  • Contact Tracing: The work that designated public health officials do in order to protect our community once an individual has been confirmed positive for COVID-19.
  • Isolation: separates sick people with a contagious disease from people who are not sick.
  • Quarantine: separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick.
  • Positive case: laboratory confirmed infection with a test.
  • Probable case: meets the clinical criteria and epidemiological evidence, yet it has not been laboratory confirmed with a test.

Frequently Asked Questions


    What if a member of my household has tested positive for COVID-19?

    If a member of your household has tested positive for COVID-19, contact your supervisor and/or the COVID-19 Coordinator, Dr. Donna Souder Hodge at


    What if I, or a member of my team, have a fever or any of the symptoms of COVID-19?

    Contact your supervisor, and if you are on campus, go home until you are at least 72 hours fever-free, without the use of medication.

    Contact your health care provider, or contact the Wolfpack Wellness Center for an appointment or test at 719-549-2830.


    Where can I get a COVID-19 test?

    The Pueblo Department of Public Health and Environment is currently operating a drive up testing site at the Colorado State Fair Grounds (Gate 4) from 9 a.m. to 3 p.m. Monday through Wednesday.

    If you are symptomatic, CSU Pueblo’s Wolfpack Wellness Center has tests available. Contact them for an appointment at 719-549-2830.


    What do I do if I think a colleague or student has symptoms or has tested positive?

    Any question related to public health can be directed to the Pueblo Department of Public Health and Environment at 719-583-4444.

    Continue to follow all health and safety recommendations, and always encourage your colleagues and students to visit the Wolfpack Wellness Center if they are feeling ill.

    If you have additional questions or concerns, please contact Dr. Donna Souder Hodge at


    I have heard that there are new positive cases on campus. How can I confirm, and what should I do next?

    All positive and probable cases will be communicated through official messages sent directly from the COVID-19 Response and Planning Team.

    Campus communication will be timely and transparent, to the extent possible, and will follow the COVID-19 Positive Case Reporting Protocol.

    In the event there is a campus wide emergency, normal emergency protocols will be followed and all communication channels utilized. To protect the health and safety of our campus, please direct all COVID-19 questions to the COVID-19 Coordinator — or to a member of this team.


    I’m worried about my own health and wellness and had a COVID-19 test, but I have no symptoms. Can I return to campus?

    If you have worries that lead to getting a COVID-19 test, please notify your supervisor and HR (as you may be eligible for paid leave), remain home, and your supervisor will contact the COVID-19 Coordinator who will follow the procedures for campus wide risk management.

    You may return to campus after receiving a negative test result. Employees are encouraged, when possible, to make arrangements with their supervisors and HR to work remotely while waiting for test results.


    What does “contact tracing” mean, and what will it look like at CSU Pueblo?

    “Contact tracing” is a specific reference to the work that designated public health officials do in order to protect our community once an individual has been confirmed positive for COVID-19.

    Our CSU Pueblo Director of Student Health Services, and a member of the COVID-19 Response and Planning Team, Carol Daugherty, MSN, FNP-BC, is a certified contact tracer. She, and other certified contract tracers on her staff, will assist with all internal processes for identification of impacted personnel and spaces on campus.


    I’ve been asked to quarantine. What’s next?

    Work with your supervisor and contact HR at 719-549-2441 in order to determine your best options for leave and remote work.

    Before you return to campus, please submit a negative COVID-19 test result from your health care provider to HR.

    The Wolfpack Wellness Center also has COVID-19 tests for symptomatic or quarantined employees and students — available at no charge. Please call 719-549-2830 in order to make an appointment.

Vaccination Requirement and Exemptions

Student wearing face mask

The university's COVID-19 Vaccination Policy includes the COVID-19 vaccination unless an exemption is filed.

COVID-19 Response Planning Team

RPT Members

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